Office Manager for Copenhagen Office at Valtech_eCapacity

Valtech_eCapacity · København

Do you want to help drive and develop our Copenhagen Office and make sure our lives in the office become as wonderful and smooth as possible? Are you a positive person with a massive service gene and a great portion of professionalism, and do you want to become a part of one of the greatest agencies out there? Are you interested? Then keep reading!

Valtech_eCapacity is growing massively and therefore we are looking for the sharpest Office Manager to help us achieve our mission of helping our clients truly discover the power of marketing technology – and to reach that, we need a superhuman to create the best possible office environment.

Valtech_eCapacity
Valtech is a global digital agency focused on business transformation. We enable clients to anticipate tomorrow’s trends and connect more directly with their consumers across digital and physical touchpoints.

We are a network of more than 4,000+ makers, thinkers, marketers, creatives, and developers spanning 5 continents with 51 offices in 18 countries This job is for you who wants to join our growth journey in an international environment and make sure our Danish business unit runs absolutely smoothly.

This job is situated in our specialized unit Valtech_eCapacity, which is a specialized unit of Valtech helping leading brands and companies with realizing ambitious growth ambitions within industries spanning finance, Telcom, retail, media, and industry. Our keywords are analytics and data, and our clients choose us, because of our dedication to producing clear and measurable commercial results. A trait of which we take great pride. Among our clients are Novo Nordisk, YouSee, Telenor, Codan, OK, VELUX and Pandora. We take on commitment and clients across the world.

What will be your mission?
You will be part of our internal support function where we play a key role in supporting our client-facing consultant teams, and an important factor is creating an office space that supports them. In other words, you will be responsible for making our Copenhagen Office shine and making sure the 50 people in it have a safe, supportive, warming, and professional environment. We are an agency working with high professionalism, and we need that to be a key element in our office. Your key mission is to continue to develop this environment and be the face of the office to our employees and our guest.

Your daily work-life will be formed around:

• Running daily operations at our Copenhagen Office; In other words, be the ‘’all-seeing eye’’ in the office and make sure our consultant’s life in the office runs as smooth as possible
• Being the main contact for catering, cleaning, building administration, pension advisors, etc.
• Project Manage our office events and support our event team for bigger celebrations
• Administration of collecting expenses and appendixes
• Administration of benefits as fitness and pension
• Support our HR department in the onboarding for new employees; responsibility for IT equipment, moving phone numbers, ordering welcome gifts, and arranging welcome events
• Administration of consultant travels and hosting incl. hotel bookings, restaurant arrangements, and flight bookings
• General organization of Office inventory

Your profile
First and foremost, we are looking for a professional, warm, and responsible person, with the ability to keep lots of balls in the air. The right candidate is outgoing and able to communicate openly. You have experience in the service layer and know what it takes to run an office. Last, but not least you take high responsibility for your tasks and like to get things done. You are a person with a passion for your work.

The Practical

• The position is part-time covering 20-25 hours a week covering 4-5 days, depending on the individual agreement we make.
• The position is on-site

DIVERSITY AND INCLUSION AT VALTECH
At Valtech, we’re here to engineer experiences that work and reach every single person. To do this, we are proactive about creating workplaces that work for every person at Valtech. Our goal is to create an equitable workplace that gives people from all backgrounds the support they need to thrive, grow, and meet their goals (whatever they may be). You can find out more about what we’re doing to create a Valtech for everyone here.

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